2.7 Fax number administration 

CoMa has got a file in which the fax number and telephone numbers are stored. You can build 16 different groups. This is very practical for fax mailing.

This file is a text file. If you have got a FAXNUM.INF from your Atari version already you can use it after a code conversion.

Number (how to open the number list)

Click once on this button, or press the F12 key and you receive a window in which all entered fax numbers are sorted in alphabetical order.

With a double click on this entry you will take the name and the fax number into the CoMa window and the faxing or telphoning can start. If you have double-clicked the telephone number CoMa starts to dial. If you clicked on the fax-number CoMa tries to send a fax. And if you have double-clicked on the data-number CoMa tries to make a data-connect.

This list contains an "Autolocator".  After you have opened the window you only have to type the first letter and the first entry with the letter(s) will be activated. If you add another letter the marking jumps to the next matching entry etc. You can also use parts of a word to find a entry!

If you have made a mistake the key Escape (Esc) takes you back to the beginning of the list. You can start the search again.

   Menue-bar of the numberlist

On top of the window you find a menue-bar with the available functions.

Add (insert number in the list) 
This button  opens the "Edit number entry"-box and inserts a new fax number into the list.  Enter the name and the faxnumber first in the relevant fields. Take care about the correct spelling and order to make sure the entries are sorted according to the surname:

surname <christian name! (the "smaller-than-sign" is important)

The same box opens from the main dialoque box with the button "Insert # ".

Edit Entry (TAB)

You can add a remark or salutation with this function to every entry. The remark line is indicated in the numberlist, the salutation can be used as a wildcard in Defaultext for greetings.

If you call up the name for a fax CoMa turns both around automatically. 
We have decided against automatic take over of new fax number to avoid double entries, if you enter an unknown number yourself and not via the list for instance.

You can enter the street and the town as well. And if you want to send personalised serial faxes, street and town will be put into the letter if you use the right wildcards.

    Delete (Delete entries)

Mark one or more entrys and click on this button to delete them.

     only Searchword (filter functions)

This button opens a dialogue box in which you can add the activated entry to a specific group. The group association can be ambigious. The names for the various groups can also be adjusted in this dialogue box..

If necessary you can use the option "UND-Verknüpfung" as AND-function between two or more groups.

The following functions are provided in the pop-up-menue "Functions":

Set Group (groups in the numberlist)

Opens the above pictured dialogue box and one or more marked entries in the number list can be associated simultaneously to one or more groups.

Serial Jobs 

The marked entries for mailshot functions are selected with this function. You have to load the fax pages to be sent before you select this function! All faxed numbers receive the same pages (loaded into the preview windows) i.e. the complete fax folder if the button "send folder" has been activated. CoMa creates a job-folder for every fax number according to the procedure of the fax jobs.

Dial Voice No. (âŒ˜ + D)

If you activate an entry in the number list the telephone number is transferred via this command to the main dialogue box and only this number will be dialled. CoMa functions as dial machine therefore.

     Set groups

Opens the above shown dialoque-box and lets you set the group for one or more selected entrys.

      Reset groups

Lets you reset the allocation of the selected entrys in the number list.

Load numbers (import numbers)

You can load a fax number file via this function. The actual number file will be removed from the memory. Perhaps it makes sense for you to split this file into different criteria.

A file in ASCII-format can be imported with this function as well. The necessary data have to be divided by a diagonal line (Alt + "7") and be in the following order: Name1 | faxnumber| Name 2 | Remarks| Password | Downloadpath\ |Salutation | Number | Voicenumber.

The number determines the group association and is calculated as follows:

Group A = 1; group B = 2; group C = 4; group D = 8; group E = 16 etc. Should there be an entry in group A and B the numbers have to be added, i.e. a 3 has to be entered. For group B and D a 10 (2 + 8) has to be entered into the import file.

The "Edit number entry"-box has some more inputs to offer: 

     For CoMa Professional

     Mailbox and Downloadpath

The fields "Mailbox-Password" and "Downloadpath" are used for the mailbox function in CoMa Professional.

     Individual voice-message

For every entry in the number-list you can set a voice message wich will be played if CoMa recognizes the calling MSN (for ISDN use only).

You can record the message with the button on the right of the dialoque-box. You get then the recording dialoque. After this you have to store the file into the Voice/Outgoing folder.